Software Products

We closely follow a number of software products that play a role in modern electronic recordkeeping. We pay particular attention to electronic recordkeeping software. Note however that many enterprise content management platforms such as IBM, Microsoft, and OpenText each have full-scale recordkeeping capabilities built into their platforms. In these cases we view their recordkeeping capabilities as a separate product, largely independent of the content management platform itself.

 

Some software products are what we consider to be “ancillary” products. They do not directly manage electronic records, but they have an important role to play in any successful EDRMS project. Such products would include email integration products, migration products, data analysis and cleanup tools, etc.

 

Some of these products, in particular the electronic recordkeeping software, we know very intimately. Others we do not necessarily know quite as well. However we try our best to keep on top of both the primary and ancillary products as they evolve over time. We are in constant touch with the software vendors who make these products. We frequently get up to date demonstrations, and we routinely interviewed the vendors with questions related to their electronic recordkeeping capabilities. We also occasionally write formal analysis reports on products. Contact natalie@rimtechconsulting.com if you’re interested in purchasing any product analysis reports. We also do product comparisons, evaluations, and selection on behalf of our clients, mostly for competitive bidding purposes. RIMtech is 100% vendor neutral and has no affiliation with any software product or services provider.

 

Let us know if you would like us to evaluate any products you don’t see in the list below. Below are the products that we are currently following:

Vendor

OpenText

Product

Content Manager/Records Manager

Notes

The government of Canada has mandated the use of a customized version of content manager for federal government use. This configuration is known as GCDocs. We have closely evaluated GCDocs, and we have conducted a deep and comprehensive comparative analysis between GCDocs and competitive offerings from Microsoft.

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Here we will report on the software vendors that deliver electronic recordkeeping

Vendor

Collabware

Product

Collabspace, Collabware Lifecycle Manager (CLM)

Notes

Collabware makes an electronic recordkeeping software application called Collabware lifecycle manager (CLM). Their RRM (replication records management) product offering is known as Collabspace. As a leading provider of modern electronic recordkeeping software, we monitor Collabware very closely, and encounter it frequently among our client base.

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Vendor

Gimmal

Product

Gimmal Records Manager (GRM)

Notes

Gimmal makes an electronic recordkeeping software application called Gimmal Records Manager (GRM). As a leading provider of modern electronic recordkeeping software, we monitor all Gimmal very closely, and encounter it frequently among our client base.

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Vendor

RecordPoint

Product

Records 365 (R365)

Notes

RecordPoint makes an electronic recordkeeping software application called Records 365 (R365). As a leading provider of modern electronic recordkeeping software, we monitor all Gimmal very closely, and encounter it frequently among our client base.

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Vendor

Repstor

Product

Affinity Email Integration

Notes

Repstor makes a product called Affinity which integrates Microsoft outlook email with SharePoint. This is an essential component of any SharePoint-based EDRMS system. We monitor Repstore very closely, and encounter it frequently among our client base.

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Vendor

Harmon.ie

Product

SmartAssistant

Notes

Harmon.ie makes a product called SmartAssistant that integrates Microsoft outlook with SharePoint. We monitor rep store very closely, and encounter it frequently among our client base.

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Vendor

Nyxeia

Product

.Process

Notes

Nyxeia makes a comprehensive platform based on state-of-the-art content intelligence analysis. They have an information governance suite for records management, which we are currently evaluating to determine if it meets modern electronic recordkeeping requirements. Stay tuned for more information coming soon.

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Vendor

Hyland

Product

Records Management

Notes

Hyland is a manufacturer of the very comprehensive enterprise content management platform. The platform contains a very well-respected records management features that that has been advanced over the years, and is US DoD 5015.2 certified.

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Vendor

AvePoint

Product

Records Management

Notes

Avepoint is a software services provider (a consulting firm) specializing in Microsoft SharePoint. They have developed a number of information governance tools for SharePoint, including full-scale records management solution based in Microsoft’s cloud. We have not yet evaluated this software, but we hope to do so very soon.

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Vendor

LaserFiche

Product

Records Management

Notes

LaserFiche started as a company that specializes in document scanning software. They have since matured into a specialized platform for Enterprise content management, and they have a mature records management product offering that is US DoD 5015.2 certified. The we frequently encounter this product in the marketplace, and it has a very wide installed base.

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